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Privacy Policy (DM, Contact)

Shiwaforce.com / About Us / Privacy Policy (DM, Contact)
Privacy Policy (DM, Contact) gabor.magasvari@shiwaforce.com 2022. December 06

Thank you for trusting us. Read our privacy policy to find out more about how we protect your data.

I. Data Protection Notice for direct marketing communication and community building

1. General legal notice

This Data Protection Notice contains the rules for the processing of personal data required for the direct marketing communication of ShiwaForce.com Zrt. (as Data Controller) and information on the processing of your personal data.

We process the data of persons of legal age (over 18 years) who voluntarily and expressly give their written consent to us, ShiwaForce.com Zrt, as Data Controller, sending them direct marketing materials in accordance with this notice.

With your specific consent, direct marketing material (hereinafter “personalised marketing material”) will be sent to you. The contents of the materials takes into consideration your interests, your position and the particular industry in which you operate.

Please note that the direct marketing materials specified in this notice will only be sent or displayed with your explicit consent. You may withdraw this consent free of charge at any time. You can also unsubscribe by clicking the “unsubscribe” icon at the bottom of the email message containing direct marketing materials or by using one of the contact details below.

We can send personalised marketing material only with your explicit consent. You are entitled to withdraw such consent at any time and free of charge. If you expressly opt out of receiving personalised marketing material only, we will send you individual marketing content without personalisation.

2. Name of the Data Controller:

  • Name: ShiwaForce.com Private Limited Company
  • Principal office: 1123 Budapest, Alkotás utca 17-19.
  • Phone number: +36 1 392 4000
  • Company registration number: 01-10-046943
  • Tax number: 23136063-4-43
  • E- mail address: hello@shiwaforce.com

3. Legal basis for processing:

Please note that direct marketing messages will only be sent with your express written consent.

The processing of your personal data is based on your consent in compliance with Act CXII of 2011 on the Right to Informational Self-Determination and Freedom of Information (Info tv.) and the EU Regulation No. 2016/679 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Regulation (EC) No 95/46/EC (GDPR), Article 6 (1) (a).

The sending of personalised marketing material is also based on your explicit written consent, which is also based on the Info Act and Article 6(1)(a) of the GDPR.

4. Purpose of processing:

The purpose of sending messages with direct marketing content:

  • invite you by email to events we organise that are relevant to you,
  • recommend content relevant to you in an email message,
  • newsletters sent by email regarding technology, agility, trainings, webinars, presentations at conferences, events and more,
  • contact you directly by e-mail to give an offer,
  • display targeted advertising to you in email message.

If you do not give your consent to receive personalised marketing messages, then:

  • you will receive an email invitation to all events we organise,
  • you will be notified by email of any content we consider relevant,
  • all newsletters will be sent to you by email,
  • we will send you offers through e-mail,
  • we send ads in email messages.

The general purpose of personalised marketing messages is to promote our products and services to those who are interested in them. We aim to achieve this by only sending you information relevant to you if you have given your prior consent.

5. Scope of personal data:

To send us direct marketing material, we ask you to provide the following information:

  • name;
  • email address;
  • company name (where you work);
  • position;
  • fields of interests;
  • phone number;
  • the headcount of your company (where you work).

Your name and email address are necessary to send direct marketing messages. If you do not provide us with any of this information, we will not be able to send you marketing content.

Company name, position and fields of interest are necessary to send personalised marketing material. If you do not wish to receive personalised marketing material, please do not provide your name, position and interests.

If you provide the name of the company where you work but not your job title and fields of interests, we will send you all marketing content (events, newsletters, offers, advertisements) relevant to your industry, but which may not be relevant to your interests or job title.

If you provide only your job title but not your company name and fields of interests, we will send you all marketing content (events, newsletters, offers, advertisements) relevant to your job, which may include content that may not be relevant to your interests or the industry in which you work.

If you only give your fields of interests but not your company name and position, we will send you all marketing content (events, newsletters, offers, advertisements) relevant to your interests, but may include content that is not or not necessarily relevant to your position or the industry in which you work.

If you would like to receive personalized marketing materials, please click on the “I expressly consent to receive personalized marketing materials from ShiwaForce.com Zrt. based on my company name, position and/or fields of interests in accordance with the provisions of the Data Protection Policy.” tick the box next to the text.

You will not be at any disadvantage if you do not provide your company name, position or fields of interests. In this case we will send you marketing material as described in Section 4.

If you do not agree with the subject matter of the marketing material you have received and wish to communicate your comments to us, or for any other reason wish to contact us, please send an e-mail to hello@shiwaforce.com or a mail to ShiwaForce.com Zrt., 1123 Budapest, Alkotás út 17-19.

Please provide real data in all cases.

However, in any other case, we do not request for or accept any other data, so please do not send, provide or share any other personal or special data (such as data relating to your health, political or religious affiliation).

Personal data is collected and processed only with your explicit consent and agreement, by means of voluntary data provision.

We process personal data only to the extent necessary to send you direct marketing material and only to the extent necessary for this purpose.

6. Data processing, data transfer

Please note that we will not pass on the information you provide to any other person or organisation. No third party or organisation will be involved in sending marketing material. We, ShiwaForce.com Zrt, as the Data Controller, will only disclose the data provided by you to persons who need to know such data as part of their employment duties or whose knowledge of such data is necessary for the performance of their work.

In processing the data, we ensure the security of the data against accidental or intentional destruction, loss, alteration, damage, disclosure and unauthorised access.

7. Duration of processing:

We will process the data for as long as the purpose of the processing continues, unless you have previously requested the deletion of your data or withdrawn your consent to the processing (unsubscribed from marketing material).

8. Data storage

The information you provide will be stored electronically at our data centre located at 18-22 Victor Hugo utca, 1132 Budapest, Hungary.

The data management complies with the data security requirements, it was designed and implemented by the Data Controller with the protection of the data subject’s privacy in mind, in accordance with the technical and organizational measures defined in its internal data protection policies.

The Data Controller uses the appropriate IT, technical and personnel measures to protect the personal data it manages, among other things, against unauthorized access or unauthorized changes.

9. Your right and remedies

In addition to the withdrawal of consent already mentioned, you have certain rights in relation to the processing of your personal data, which you can exercise by sending a request to one of the contact details specified in Section 2.

Right of access and rectification of personal data

You have the right to access, copy, correct or update your personal data at any time.

Under the right of access, you are entitled to receive information about:

  1. the purposes of the processing;
  2. the categories of personal data concerned;
  3. the recipients or categories of recipients to whom or with whom the personal data have been or will be disclosed, including in particular recipients in third countries or international organisations;
  4. where applicable, the intended duration of the storage of personal data;
  5. the right of the data subject to obtain from the controller the rectification, erasure or restriction of the processing of your personal data and the means to object to the processing of such personal data;
  6. the right to lodge a complaint with a supervisory authority;
  7. the fact of automated decision making (which in this case means, if you provide your fields of interests, company name and position, the sending of marketing material with content corresponding to these data (or, if not all data are provided, to the data provided).

We understand the importance of this, so if you wish to exercise these rights, please contact us using one of the contact details set out in Section 2.

Right to withdraw

The data subject has the right to withdraw its consent at any time by sending a request to the Data Controller set out in Section 2. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.

Right to data portability

Your personal data is portable, so you are entitled to receive it in a structured, commonly used, machine-readable format. This means that you will receive your personal data that we process in a format that is computer readable and that you can electronically transfer to another person.

If you wish to exercise your right to data portability, you should contact the Data Controller using one of the contact details set out in Section 2.

Right to erasure of personal data

You have the right to request the erasure of your data if.

  1. your personal data is no longer necessary for the purpose(s) for which it was collected; or
  2. you withdraw your prior consent to the processing of your personal data and there is no other legal basis for the processing; or
  3. you object to the processing of your personal data;
  4. the processing of personal data is not lawful; or
  5. the deletion of your personal data is justified on grounds of compliance with the law.

If you wish to delete any personal data we keep in our records about you, please contact us using one of the contact details set out in Section 2.

Right to restrict processing

You may restrict the processing of your personal data if.

  1. you believe that personal data held about you is inaccurate; or
  2. the personal data are not being processed lawfully, but instead of requesting their erasure, you would prefer to restrict their processing; or
  3. we no longer need your personal data for the purpose(s) for which it was originally collected but you need it for the purpose of bringing or pursuing a legal claim or defending against a claim, or
  4. you have objected to the processing of your personal data and are awaiting confirmation as to whether your interests in objecting override the legal basis for the processing.

If you wish to restrict the processing of your personal data, please contact us using one of the contact details set out in Section 2.

The right to object

You can object to the processing of your personal data at any time. If you wish to do so, please contact us using one of the contact details set out in section 2.

Profiling and automated decision-making

The Data Controller performs profiling. This means that we will send you messages with personalised marketing content with your consent. In order to target you with direct marketing material, subscribers are classified and then evaluated according to their position in the company, industry (where their employer operates) and fields of interests. The personal data you provide will be used and evaluated to create a profile of you to help target you with direct marketing materials.

Classification and evaluation method: job title, company, company size and the fields of interests related to the subscription.

You have the right to tell us if you disagree with the subject matter of the marketing material you have received, to express your views, and to contact us to have a member of our staff check that the marketing material is or has been sent to you with the appropriate content and subject matter.

If you wish to exercise this right, please contact us by e-mail at hello@shiwaforce.com or by mail at ShiwaForce.com Zrt., 1123 Budapest, Alkotás út 17-19.

Right to apply to a supervisory authority

You have the right to lodge a complaint at any time with the Nemzeti Adatvédelmi és Információszabadság Hatóság (National Authority for Data Protection and Freedom of Information), address: 1055 Budapest, Falk Miksa utca 9-11.; postal address: 1363 Budapest, Pf.: 9.; telephone number: +36 (1) 391-1400; email address: ugyfelszolgalat@naih.hu, as supervisory authority.

Date: Budapest, 2022.12.06.

II. Data Protection Notice for contacting us

1. General legal notice

We, the ShiwaForce.com Private Limited Company (hereinafter referred to as the “Data Controller”), operate the Internet website www.shiwaforce.com (hereinafter referred to as the “Website”), where you can contact us at any time.

We only process the data of persons of legal age (over 18) who contact us via the contact us section of the Website. Contact is based on your consent, which you have the right to withdraw at any time.

2. Name of the controller:

  • Name: ShiwaForce.com Private Limited Company
  • Principal Office: 1123 Budapest, Alkotás utca 17-19.
  • Company registration number: 01-10-046943
  • Tax number: 23136063-2-43
  • Email address: hello@shiwaforce.com
  • Phone number: +36 (1) 392-4000

3. Legal basis for processing:

Please note that any linking will only take place with your written consent.

The processing of your personal data is based on consent in compliance with Article 5 (1) (a) of Act CXII of 2011 on the Right to Informational Self-Determination and Freedom of Information (Info tv.) and Article 6 (1) (a) of EU Regulation 2016/679 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Regulation (EC) No 95/46/EC (GDPR).

4. Purpose of processing:

The purpose of the processing is to contact you in order to reply to the message you have sent.

5. Scope of personal data:

To contact us, please provide the following information:

  • Name
  • email address
  • phone number
  • company name (where you work)
  • schedule

You have the option to request a call back. If you so wish, please include a telephone number. If you are contacting us on behalf of a company, you can provide us with the name of the company and your position within the company.

Please provide real data in all cases.

However, other than the above, we do not ask for or accept any other data, so please do not send, provide or share any other personal data or special data (such as data relating to your health, political or religious affiliation).

The collection and processing of personal data is only carried out with your consent and agreement by means of voluntary data provision.

We process personal data only to the extent necessary to contact you and to the extent necessary for this purpose.

6. Data processing, data transfer

We will not share your information with anyone else for the purpose of contacting you, and no one else will have access to the personal information you provide.

7. Duration of processing:

After contacting you, we will delete your personal data within 30 days at the latest, upon your request. We will keep a record of the deletion, free of personal data.

8. Storage of data

The data you provide will be stored electronically on a server located at our headquarters (1123 Budapest, Alkotás út 17-19.).

The data management complies with the data security requirements, it was designed and implemented by the Data Controller with the protection of the data subject’s privacy in mind, in accordance with the technical and organizational measures defined in its internal data protection policies.

The Data Controller uses the appropriate IT, technical and personnel measures to protect the personal data it manages, among other things, against unauthorized access or unauthorized changes.

9. Your rights and remedies

You have a number of rights in relation to the processing of your personal data, which you can exercise by sending a request to one of the contact details set out in point 2.

Right of access and rectification of personal data

You have the right to access, copy, correct or update your personal data at any time.

Under the right of access, you are entitled to receive information about:

  1. the purposes of the processing;
  2. the categories of personal data concerned;
  3. the recipients or categories of recipients to whom or with whom the personal data have been or will be disclosed, including in particular recipients in third countries or international organisations;
  4. where applicable, the intended duration of the storage of personal data;
  5. the right of the data subject to obtain from the controller the rectification, erasure or restriction of the processing of your personal data and the means to object to the processing of such personal data; and
  6. the right to lodge a complaint with a supervisory authority.

We understand the importance of this, so if you wish to exercise these rights, please contact us using one of the contact details set out in section 2.

Right to withdraw

The data subject has the right to withdraw its consent at any time by sending a request to the Data Controller set out in Section 2. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.

Right to data portability

Your personal data is portable, so you are entitled to receive it in a structured, commonly used, machine-readable format. This means that you will receive your personal data that we process in a format that is computer readable and that you can electronically transfer to another person.

If you wish to exercise your right to data portability, you should contact the Data Controller using one of the contact details set out in point 2.

Right to erasure of personal data

You have the right to request the erasure of your data if.

  1. your personal data is no longer necessary for the purpose(s) for which it was collected; or
  2. you withdraw your prior consent to the processing of your personal data and there is no other legal basis for the processing; or
  3. you object to the processing of your personal data;
  4. the processing of personal data is not lawful; or
  5. the deletion of your personal data is justified on grounds of compliance with the law.

If you wish to delete any personal data we hold about you, please contact us using one of the contact details set out in Section 2.

Right to restrict processing

You may restrict the processing of your personal data if.

  1. you believe that personal data held about you is inaccurate; or
  2. the personal data are not being processed lawfully, but instead of requesting their erasure, you would prefer to restrict their processing; or
  3. we no longer need your personal data for the purpose(s) for which it was originally collected but you need it for the purpose of bringing or pursuing a legal claim or defending against a claim, or
  4. you have objected to the processing of your personal data and are awaiting confirmation as to whether your interests in objecting override the legal basis for the processing.

If you wish to restrict the processing of your personal data, please contact us using one of the contact details set out in section 2.

The right to protest

You can object to the processing of your personal data at any time. If you wish to do so, please contact us using one of the contact details set out in Section 2.

Right to lodge a complaint with the court or the supervisory authority

In case of refusal to exercise any of these rights, or if you are not satisfied with the response you receive from us, you may exercise your right to the protection of your personal data before a civil court, and you may also contact the Nemzeti Adatvédelmi és Információszabadság Hatóság (National Authority for Data Protection and Freedom of Information, address: 1055 Budapest, Falk Miksa utca 9-11; postal address: 1363 Budapest, Pf.: 9.; telephone number: +36 (1) 391-1400; email address: ugyfelszolgalat@naih.hu) .

Date: Budapest, 2022.12.06.